Reservationist
Baroness Marcel Orillion
reservations@gulfwars.org
Online registration for Gulf Wars XXXV (2027)
The Gulf Wars Staff is pleased to announce that Registration will open on November 15, with rates remaining the same as last year.
Arrival Dates and Rates
| Rate | Sat-Sun 03/13-03/14 | Mon-Tues 03/15-03/16 | Wed-Thurs 03/17-03/18 | Fri-Sat 03/19-03/20 |
|---|---|---|---|---|
| Pre-Registered Member | $130 | $115 | $100 | $60 |
| At the Door Member | $135 | $120 | $105 | $65 |
| Children 17 and Under | Free | Free | Free | Free |
| Pre-Registered Non-Member | $140 | $125 | $110 | $70 |
| At the Door Non-Member | $145 | $130 | $115 | $75 |
The most significant update this year concerns the Early-On policy.
Early-On is designated for staff members assisting with site preparation prior to the arrival of our guests. No activities other than set-up are planned during this period. Those interested in arriving early are encouraged to volunteer with a specific department. Contact information for all departments is available on the Staff (https://gulfwars.org/staff) page.
All early arrivals must be fully pre-paid for the week and receive prior approval from their respective Department Head or Deputy. Approval is mandatory—individuals without proper authorization will be turned away at the gate.
New for this year: Non-listed staff early arrivals will be charged a $15 fee. This adjustment helps offset the increased costs associated with higher on-site numbers. Last year, free early arrivals resulted in unrecovered expenses, necessitating this policy change.
Please direct any questions to exchequer@gulfwars.org.
Proof of Membership is defined as a paper or digital membership card, mailing label from a Society publication showing membership # and expiration date, payment acknowledgement from the Society registry, or statement showing check payment or charge to Society registry.
Trolling In
As in years past, Troll will open Saturday at 1 p.m. If you pre-registered, you will be able to check-in at the Clubhouse from your car during daylight hours, weather permitting. You will receive a QR code in your confirmation email that will allow us to speed up the process. We suggest screenshotting it to save it on your phone, in case of poor signal at site. Please enter the parking lot from the left side of the pool and line up as directed.
Those without a reservation will need to come inside the Clubhouse to pay. Please park at the upper side of the parking lot when coming inside. Everyone please have your IDs and membership cards, for those that have them, in hand when checking in.
We will be staffed at the Clubhouse from 1-10 p.m. on Saturday. Those who have already paid arriving after 10 p.m. should proceed directly to the Gate. Someone there will check you in and allow you onsite. Those who have not paid will need to remain in the parking lot at the Clubhouse to check-in on Sunday.
Hours at Troll will be 8 a.m. to 10 p.m. from Sunday to Friday, and 8 a.m. to Noon on Saturday. Entry without check-in is not permitted.
REMINDER: No personal checks are accepted at Troll. Cash or Travelers’ Checks only.
Parking Tags
Save time Trolling in and have your parking tag printed (preferably on thicker paper) and filled out. Troll will stamp it for any specialty parking if needed (e.g., handicap, merchant, etc.).
REFUNDS
Requests for refunds must be made IN WRITING via email to reservations@gulfwars.org or postal mail to the Exchequer’s address (Gulf Wars Exchequer, 2510 Churchill Downs, Cumming, GA 30041). They MUST be dated or postmarked ON OR BEFORE pre-registration closes, and MUST INCLUDE A COMPLETED REFUND REQUEST FORM (see below). Refunds for requests emailed or postmarked on or before pre-registration closes will be made for any reason. Requests for refunds emailed or postmarked after pre-registration closes will be at the discretion of the Gulf Wars Exchequer and the Gulf Wars Autocrat(s). There will be a processing fee of $10 (Ten Dollars) per canceled person, on ALL refunds for site reservations, and $20 (Twenty Dollars) per canceled merchant registration. All refunds will be sent via check after the conclusion of War. A mundane name and a valid mailing address must be provided with all requests.
